Guide to the Records of the University Guild

Collection Title: Records of the University Guild
Dates: 1892-2004
Identification: 0/4/1
Creator: University Guild (Northwestern University)
Extent: 38 Boxes
Language of Materials: English
Abstract: The University Guild was founded on June 3, 1892, at a meeting of 11 women in the home of Emma W. Rogers, wife of Northwestern University President Henry Wade Rogers (1890-1900). The Guild’s purposes, as stated in its Constitution, were: “To bring to the membership the intellectual resources of the University. To promote the interests of the University. To work for the collection and exhibition of objects of art. To advance the development and appreciation of the fine arts in the University and in Evanston.”

This series occupies 20 boxes (including one half-size) and seven oversized scrapbooks. It is arranged in nine major categories: correspondence; agendas and minutes; officer and committee reports; financial records; press releases; publications; records of the Women’s Building Association; materials pertaining to the Guild’s art collection and art seminar committee; and clippings and scrapbooks.
Acquisition Information: The University Guild Records were donated to the Archives by Mrs. Spencer S. Willison, on behalf of the Guild, in two installments: the first received on September 1, 1984 (Acccession #85-7), the second received January 28, 1985 (Accession #85-8).
Processing Information: Processor: James G. Carson; February 1, 1985
Separated Materials: About three linear inches of photographs were separated to Archives photo files (University Guild and University Guild--Presidents). About one inch of duplicates were discarded. The records also contained a mounted copper printing plate, apparently used to produce bookplates for the Carnegie Art Reference Collection, presented by the Guild to the University Library in 1931. The plate has been removed to the Archives artifact collection.Box 5 was eliminated through weeding of duplicates on July 10, 1986.
Conditions Governing Access: None.
Repository: Northwestern University Archives
Deering Library, Room 110
1970 Campus Dr.
Evanston, IL, 60208-2300
URL: http://www.library.northwestern.edu/archives
Email: archives@northwestern.edu
Phone: 847-491-3354

Biographical/Historical Information

The University Guild was founded on June 3, 1892, at a meeting of 11 women in the home of Emma W. Rogers, wife of Northwestern University President Henry Wade Rogers (1890-1900). The Guild’s purposes, as stated in its Constitution, were: “To bring to the membership the intellectual resources of the University. To promote the interests of the University. To work for the collection and exhibition of objects of art. To advance the development and appreciation of the fine arts in the University and in Evanston.”

The Guild’s membership includes both women associated with the University and those from the Evanston community at large. Its first president was Cornelia Lunt (1892-1895); Mrs. Rogers served as the second president (1895-1901), thus establishing a tradition of alternating the office of president between town and gown.

Throughout its history, the Guild has devoted itself to two principal activities: sponsoring lectures, seminars, tours, recitals, exhibits, and other cultural programs; and building a collection of art objects (housed in Scott Hall as of 1985). The nucleus of this collection was formed from items exhibited at the 1893 Columbian Exposition and purchased by the Guild after the Exposition closed.

During its early years, members of the Guild were heavily involved in raising funds to construct a “Woman's Building” at Northwestern. In 1915, the Women’s Building Association was formed for this purpose by members of the Guild, the University Circle, and other women's organizations. The Guild assumed administration of the Association in 1922; its efforts eventually resulted in a contribution of $200,000 toward the construction of Scott Hall, dedicated in 1940.

The Guild was also instrumental in the appointment of the University’s first instructor of art, Stella Skinner, in 1908. About this time the Guild also began to sponsor scholarships for female art students. As of 1977, the Guild was sponsoring four $200 scholarships annually for women students (no longer restricted to art majors.)

Scope and Content

This series occupies 20 boxes (including one half-size) and seven oversized scrapbooks. It is arranged in nine major categories: correspondence; agendas and minutes; officer and committee reports; financial records; press releases; publications; records of the Women’s Building Association; materials pertaining to the Guild’s art collection and art seminar committee; and clippings and scrapbooks.

Five folders of general incoming correspondence, scattered over the period 1923-79; and one folder of outgoing correspondence dating between 1901 and 1979. Four additional folders contain incoming correspondence on specific topics, including the Carnegie Art Reference Collection (presented by the Guild to the University Library in 1931); the University's centennial (1951); and the centennial of the city of Evanston (1962).

Agendas and minutes occupy six boxes and include Executive Board agendas (1940-44, 1972-76) and minutes (1892, 1898-1980), and general meeting minutes (1892-1932). Reports of officers and committees, most of which date between 1934 and 1980, fill three and one-half boxes. All the foregoing records are arranged chronologically, except committee reports for the period ca. 1945 through ca. 1960, the majority of which are filed alphabetically by committee name.

Two and one-half boxes of financial records include dues payment record books (1948-63); treasurer's reports (1893-1910, 1957-62); check stubs (1928-34, 1959-62); cancelled checks (1959-62); paid bills (1892-1901, 1908, 1959-62); and a few scattered insurance records dating between 1941 and 1978. Press releases occupy about half a box and cover the period 1956-77. Guild publications fill approximately one and one-half boxes and include yearbooks (membership directories) for the period 1902-83; calendars of Guild events (1960-83); programs of events celebrating the Guild’s 75th anniversary (1967); and other programs (1930-80).

Records relating to the Women’s Building Association occupy three boxes and include program proposals for Association subcommittees (1937); correspondence (1906-46); clippings (1915-40); publications (1919-23, 1926-38); and receipt books (1917-39). The art collection and art seminar materials fill about one and one-half boxes and consist largely of financial records (including receipts for art objects purchased at the close of the 1893 Columbian Exposition). They also include an early, undated history of the collection by Mary Harris; a 1941 history of the collection by Anne George Millar; catalogs of the collection; exhibit catalogs; and a group of letters written in 1905 by various Chicago area artists to Guild president Martha Foote Crowe, in response to an inquiry about their willingness to receive Guild visitors in their studios.

Two folders of loose clippings (1901-82) and a small scrapbook of clippings (1924-28) are filed in the last box of the series. Seven additional scrapbooks (oversize) contain clippings covering Guild activities for the period 1933-49 and 1954-76.

Addition 1: Two pieces of correspondence, a letter dated June 9, 1905, from artist Lorado Taft, and a letter of November 11, 1940, from Anna M. Scott, have been added to the series. The Taft letter relates to a visit to Taft's studio by Guild members. The Scott letter concerns a portrait of Scott made by artist Anna Lynch. The correspondence has been added to the series as Folder 20a of Box 1. - KBL 3/11/86

One folder of material relating to the University Guild Student Relations Committee and four annual reports of the president of the University Guild have been added to the series. The folder of Student Relations Committee materials contains annual reports by the Committee chairman, correspondence, lists of scholarship recipients, lists of committee members, financial records, newspaper clippings and related items. This portion of the addition dates from 1967 to 1984. The annual reports by the president are from the years 1971, 1975, 1976 and 1981.

The folder containing the Student Relations Committee records has been added to the series as Folder 22a of Box 8. The four annual reports of the president have been added to an existing folder in the series, Folder 15 of Box 8. - TOW 7/17/89

Addition, Boxes 21-25

The addition to the University Guild records fills three and one-half archival boxes and one drop front box, dating from 1929 to 1986. The records are arranged in five categories: board of directors, officer, and committee reports; financial records; records pertaining to the art collection; general files; and oversized materials. Records in the first three categories contain similar materials found under these headings in the original part of the series. The general files category contains materials identified topically according to the file’s subject matter and are arranged alphabetically by topic. The oversized materials category contains files relating to the art collection, a membership list (1953-1955), and a ledger documenting cash receipts and disbursements (1953-1954). The oversized materials are housed in the drop front box (Box 25).

Addition, Boxes 26-30

This addition to the University Guild records fills five archival boxes, dating from 1949 to 1990. The records are arranged in four categories: board of directors, officer, and committee reports; financial records; records pertaining to the art collection; and general files. Records in the first three categories contain similar materials found under these headings in the original part of the series. The general files category contains materials identified topically according to the files subject matter and are arranged alphabetically by topic.

Addition, Box 31-34

This addition to the Records of the University Guild fills three archival boxes and one drop front box and spans the years 1893 to 1994, with the bulk of the records dating between 1984 and 1994. The records are arranged in 11 categories: historical materials; correspondence; executive board; general meetings; officer and committee reports; financial records; publicity (press releases and clippings); publications; the art collection; and a ledger. The folder dates reflect the span dates of materials and do not necessarily indicate a complete set. The categories and arrangement closely follow the record headings and arrangement of the original series and contain similar items. Materials are arranged in chronological order. The ledger in Box 34 documents cash receipts and disbursements (1978-1991).

Of particular interest is the material regarding the Doulton Vase (Box 33, folder 9). The six foot, three inch Doulton Vase was purchased by the University Guild in 1893 at the Columbian Exposition. The vase is housed in the University Guild room in Scott Hall. The folder includes correspondence, reports, articles, and news clippings about the vase.

Addition, Boxes 35-38

The addition fills one archival box and one card file box and spans the dates 1969-2004, with the bulk of the material dating from 1994-2002. The addition is arranged in five subseries: general files, Board of Directors, officer and committee reports, financial records and membership cards.

General files include annual reports, annual meeting programs, and a few newspaper clippings. Board of Directors files consist of meeting minutes and board rosters. Officer and committee reports are arranged alphabetically and are mostly annual reports of the various committees and officers. Financial records are alphabetically by subject and chronologically within each folder.

Membership cards, housed in two card file boxes, span the dates from 1998 to 2000, and include cards for new members, resigned members, deceased members and members dropped for non-payment of dues.

Arrangement of Materials

All records in the original series are arranged chronologically, except committee reports for the period ca. 1945 through ca. 1960, the majority of which are filed alphabetically by committee name.

Subjects

Corporate Name

University Guild (Northwestern University)

Subjects

Women--Societies and clubs--Illinois--Evanston


Container List / Contents

  • Historical Material
    • Archives Committee Early History Report, 1892-1913Box 1, Folder 2
    • Guild Histories, 1935, 1943, 1961-62Box 1, Folder 3
    • Memorial Resolutions, 1934-35Box 1, Folder 4
    • Officers Register, 1934-62Box 1, Folder 5
    • James Alton James History, 1942Box 1, Folder 6
    • Motto & Scroll, ca. 1960Box 1, Folder 7
    • Legal & Policy Documents, 1902-40Box 1, Folder 8
    • Legal & Policy Documents, 1941-60Box 1, Folder 9
    • Legal & Policy Documents, 1961-70Box 1, Folder 10
  • Correspondence
    • Incoming, 1923, 1933Box 1, Folder 11
    • Incoming, 1942-47Box 1, Folder 12
    • Incoming, 1953-58Box 1, Folder 13
    • Incoming, 1966-69Box 1, Folder 14
    • Incoming, 1970-79Box 1, Folder 15
    • Outgoing, 1935-79Box 1, Folder 16
    • Carnegie Collection, 1931Box 1, Folder 17
    • Northwestern University Centennial, 1951Box 1, Folder 18
    • Evanston Centennial, 1962Box 1, Folder 19
    • Scott Hall, 1968-69Box 1, Folder 20
  • Executive Board
    • Membership Lists, 1975-76, 1978-80Box 1, Folder 21
    • Agendas, 1940-44Box 1, Folder 22
    • Agendas, 1972-74Box 1, Folder 23
    • Agendas, 1974-75Box 1, Folder 24
    • Agendas, 1975-76Box 1, Folder 25
    • Minutes, 1892Box 1, Folder 26
    • Minutes, 1898-1905Box 2, Folder 1
    • Minutes, 1906-13Box 2, Folder 2
    • Minutes, 1914-24Box 2, Folder 3
    • Minutes, 1924-28Box 2, Folder 4
    • Minutes, 1928-32Box 2, Folder 5
    • Minutes, 1932-34Box 2, Folder 6
    • Minutes, 1934-36Box 2, Folder 7
    • Minutes, 1936-37Box 2, Folder 8
    • Minutes, 1937-38Box 2, Folder 9
    • Minutes, 1938-39Box 2, Folder 10
    • Minutes, 1940-41Box 2, Folder 11
    • Minutes, 1941-42Box 2, Folder 12
    • Executive Board Minutes, May 1942 - Nov. 1944Box 3, Folder 1
    • Minutes, Jan.-Nov. 1945Box 3, Folder 2
    • Minutes, Jan.-Dec. 1946Box 3, Folder 3
    • Minutes, Jan.-Dec. 1947Box 3, Folder 4
    • Minutes, Jan.-Nov. 1948Box 3, Folder 5
    • Minutes, Jan.-Nov. 1949Box 3, Folder 6
    • Minutes, Jan.-Dec. 1950Box 3, Folder 7
    • Minutes, Jan.-Dec. 1951Box 3, Folder 8
    • Minutes, Jan.-Dec. 1952Box 3, Folder 9
    • Minutes, Jan.-Nov. 1953Box 3, Folder 10
    • Minutes, Jan.-Nov. 1954Box 3, Folder 11
    • Minutes, Jan.-Nov. 1955Box 3, Folder 12
    • Minutes, Jan.-Nov. 1956Box 3, Folder 13
    • Minutes, Jan.-Nov. 1957Box 3, Folder 14
    • Minutes, Jan.-Nov. 1958Box 3, Folder 15
    • Minutes, Jan.-Nov. 1958Box 3, Folder 16
    • Minutes, Jan.-Nov. 1960Box 3, Folder 17
    • Minutes, Jan.-Nov. 1961Box 3, Folder 18
    • Minutes, Jan.-Nov. 1962Box 3, Folder 19
    • Minutes, Jan.-Nov. 1963Box 4, Folder 1
    • Minutes, Jan.-Nov. 1964Box 4, Folder 2
    • Minutes, Jan. 1965-May 1966Box 4, Folder 3
    • Minutes, May 1966-May 1967Box 4, Folder 4
    • Minutes, May 1967-Apr. 1968Box 4, Folder 5
    • Minutes, May 1968-May 1969Box 4, Folder 6
    • Minutes, May 1969-May 1970Box 4, Folder 7
    • Minutes, May 1970-May 1971Box 4, Folder 8
    • Minutes, May 1971-May 1972Box 4, Folder 9
    • This box was eliminated through weeding of duplicates on July 10, 1986Box 5
    • Minutes, 1972-73Box 6, Folder 1
    • Minutes, 1973-74Box 6, Folder 2
    • Minutes, 1974-75Box 6, Folder 3
    • Minutes, 1975-76Box 6, Folder 4
    • Minutes, 1976-77Box 6, Folder 5
    • Minutes, 1977-78Box 6, Folder 6
    • Minutes, 1978-80Box 6, Folder 7
  • General Meetings
    • Resume of Minutes, 1892-1948Box 6, Folder 8
    • Minutes, 1892-98Box 6, Folder 9
    • Minutes, 1898-1903Box 6, Folder 10
    • Minutes, 1903-07Box 7, Folder 1
    • Minutes, 1907-13Box 7, Folder 2
    • Minutes, 1914-26Box 7, Folder 3
    • Minutes, 1916-32Box 7, Folder 4
  • Officer and Committee Reports
    • Suggestions & Regulations for Committee Activities, 1946-47Box 7, Folder 5
    • Reports, 1934-40Box 7, Folder 6
    • Reports, 1940-42Box 7, Folder 7
    • Reports, 1942-45Box 7, Folder 8
    • Reports, 1945-46Box 7, Folder 9
    • Admissions, 1947-60Box 8, Folder 1
    • Archives, 1944-61Box 8, Folder 2
    • Art, 1906-61, n.d.Box 8, Folder 3
    • Art Seminar, 1946-64Box 8, Folder 4
    • Auxiliary, 1949-61Box 8, Folder 5
    • Corresponding Secretary, 1950-61Box 8, Folder 6
    • Curator, 1946-62Box 8, Folder 7
    • Finance, 1947-61Box 8, Folder 8
    • First Vice-President, 1952-53, 1959-61Box 8, Folder 9
    • Guild Room, 1945-61Box 8, Folder 10
    • Hospitality, 1940-61Box 8, Folder 11
    • Membership, 1947-61, 1966Box 8, Folder 12
    • Nominating, 1955, 1959-60Box 8, Folder 13
    • Policy, 1947-61Box 8, Folder 14
    • President, 1948-61, 1977Box 8, Folder 15
    • Printing, 1945-60Box 8, Folder 16
    • Program, 1905-66Box 8, Folder 17
    • Publicity, 1946-61Box 8, Folder 18
    • Revisions, 1947-60Box 8, Folder 19
    • Scholarships, 1947-59Box 8, Folder 20
    • Second Vice-President, 1952-60Box 8, Folder 21
    • Student Relations, 1947-61Box 8, Folder 22
    • Table Arrangement, 1953-61Box 8, Folder 23
    • Tea, 1945-59Box 8, Folder 24
    • Ticket, 1953-62Box 8, Folder 25
    • Town and Gown, 1944-52Box 8, Folder 26
    • Reports, 1955-58Box 9, Folder 1
    • Reports, 1958-60Box 9, Folder 2
    • Reports, 1961-62Box 9, Folder 3
    • Reports, 1962-64Box 9, Folder 4
    • Reports, 1964-65Box 9, Folder 5
    • Reports, 1965-66Box 9, Folder 6
    • Reports, 1966-67Box 9, Folder 7
    • Reports, 1967-68Box 9, Folder 8
    • Reports, 1968-69Box 9, Folder 9
    • Reports, 1969-70Box 9, Folder 10
    • Reports, 1970-71Box 9, Folder 11
    • Reports, 1971-72Box 9, Folder 12
    • Reports, 1972-73Box 9, Folder 13
    • Reports, 1973-74Box 10, Folder 1
    • Reports, 1974-75Box 10, Folder 2
    • Reports, 1975-76Box 10, Folder 3
    • Reports, 1976-77Box 10, Folder 4
    • Reports, 1977-78Box 10, Folder 5
    • Reports, 1978-79Box 10, Folder 6
    • Reports, 1979-80Box 10, Folder 7
    • Scholarship Committee – Correspondence & Recommendations, 1949-59Box 10, Folder 8
    • Scholarship Committee – Correspondence & Recommendations, 1960-67Box 10, Folder 9
    • Scholarship Committee – Correspondence & Recommendations, 1971-77Box 10, Folder 10
  • Financial Records
    • Cash Book, 1892-1908Box 11, Folder 1
    • Cash Book, 1922-28Box 11, Folder 2
    • Treasurer’s Reports – Committees & Events, 1893-1909Box 11, Folder 3
    • Dues Payment Book, 1948-51Box 11, Folder 4
    • Dues Payment Book, 1951-53Box 11, Folder 5
    • Dues Payment Book, 1958-63Box 11, Folder 6
    • Treasurer’s Reports, 1893-1910Box 12, Folder 1
    • Treasurer’s Reports, 1957-62Box 12, Folder 2
    • Auditor’s Reports, 1968-69Box 12, Folder 3
    • Check Stubs, 1928Box 12, Folder 4
    • Check Stubs, 1928-30Box 12, Folder 5
    • Check Stubs, 1930-31Box 12, Folder 6
    • Check Stubs, 1931-32Box 12, Folder 7
    • Check Stubs, 1932-34Box 12, Folder 8
    • Check Stubs, 1959-60Box 12, Folder 9
    • Check Stubs, 1960-62Box 12, Folder 10
    • Cancelled Checks, 1959Box 12, Folder 11
    • Cancelled Checks, 1960Box 12, Folder 12
    • Cancelled Checks, 1961Box 12, Folder 13
    • Cancelled Checks, 1962Box 12, Folder 14
    • Bills Paid, 1892-1901, 1908Box 13, Folder 1
    • Bills Paid, 1958-59Box 13, Folder 2
    • Bills Paid, 1959-60Box 13, Folder 3
    • Bills Paid, 1960-62Box 13, Folder 4
    • Insurance, 1941, 1948-51Box 13, Folder 5
    • Insurance, 1975-78Box 13, Folder 6
  • Publications
    • Press Releases, 1956-58Box 13, Folder 7
    • Press Releases, 1958-59Box 13, Folder 8
    • Press Releases, 1959-60Box 13, Folder 9
    • Press Releases, 1960-61Box 13, Folder 10
    • Press Releases, 1961-62Box 13, Folder 11
    • Press Releases, 1962-64Box 13, Folder 12
    • Press Releases, 1969-70Box 13, Folder 13
    • Press Releases, 1970-75Box 13, Folder 14
    • Press Releases, 1974-76Box 13, Folder 15
    • Press Releases, 1975-76Box 13, Folder 16
    • Press Releases, 1976-77Box 13, Folder 17
    • Yearbooks, 1902-15Box 14, Folder 1
    • Yearbooks, 1915-30Box 14, Folder 2
    • Yearbooks, 1930-40Box 14, Folder 3
    • Yearbooks, 1940-50Box 14, Folder 4
    • Yearbooks, 1950-60Box 14, Folder 5
    • Yearbooks, 1960-69Box 14, Folder 6
    • Yearbooks, 1969-79Box 15, Folder 1
    • Yearbooks, 1979-83Box 15, Folder 2
    • Miscellaneous programs & publications, 1930-80Box 15, Folder 3
    • 75th Anniversary programs, 1967Box 15, Folder 4
    • Calendars, 1960-83Box 15, Folder 5
  • Women’s Building Association
    • Preliminary Board of Control Constitution, ca. 1915Box 15, Folder 6
    • Lists of Committees & Officers, n.d.Box 15, Folder 7
    • Resolutions & Agreements with Northwestern, 1906, 1939Box 15, Folder 8
    • Annual Report, n.d.Box 15, Folder 9
    • Correspondence, 1906-46Box 15, Folder 10
    • Program Proposals & Correspondence, 1937Box 15, Folder 11
    • Secretary’s Book, 1915-39Box 16, Folder 1
    • Calendar, 1912Box 16, Folder 2
    • Publications, 1919, 1923, n.d.Box 16, Folder 3
    • Publications, 1926-38Box 16, Folder 4
    • Benefit Programs & Flyers, 1907-33Box 16, Folder 5
    • Clippings, 1915-40Box 16, Folder 6
    • Display Cards, ca. 1940Box 16, Folder 7
    • Building Plans, 1915-17Box 16, Folder 8
    • Architect’s Renderings, n.d.Box 16, Folder 9
    • Financial Reports, 1915-31Box 17, Folder 1
    • Treasurer’s Book, 1915-17Box 17, Folder 2
    • Receipt Books, 1917-18Box 17, Folder 3
    • Receipt Books, 1918-20Box 17, Folder 4
    • Receipt Books, 1920-39Box 17, Folder 5
    • Receipt Books – Tea Room, 1917-18Box 18, Folder 1
    • Statement of Receipts, 1915-24Box 18, Folder 2
    • Deposit Receipts, 1915-39Box 18, Folder 3
    • Budget, Lists of Gifts, 1934-36Box 18, Folder 4
  • Art Collection
    • History of Collection by Mary Harris, n.d.Box 18, Folder 5
    • History of Collection by Anne G. Millar, 1941Box 18, Folder 6
    • Correspondence & Receipts, 1893-1900Box 18, Folder 7
    • Correspondence & Receipts, 1900-1962Box 18, Folder 8
    • Receipts, 1893-1940Box 18, Folder 9
    • Evaluations, 1975-77Box 18, Folder 10
    • Catalogs of Collection, 1947, 1966, n.d.Box 18, Folder 11
    • Pitcher Collection, 1935-62Box 18, Folder 12
    • Crowe Correspondence, 1905Box 18, Folder 13
    • Exhibit Correspondence, 1926-30Box 18, Folder 14
    • Exhibit Catalogs, 1926-36Box 18, Folder 15
    • Exhibit Catalogs, 1942-43Box 18, Folder 16
    • Art Publications, 1942-64, n.d.Box 18, Folder 17
  • Art Seminar Committee
    • Minutes, 1941-50Box 19, Folder 1
    • Committee Membership Lists, n.d.Box 19, Folder 2
    • Correspondence, 1947-53Box 19, Folder 3
    • Financial Records, 1935-49Box 19, Folder 4
    • Financial Records, 1940-41Box 19, Folder 5
    • Financial Records, 1941-42Box 19, Folder 6
    • Financial Records, 1943-45, n.d.Box 19, Folder 7
    • Financial Records, 1948-49Box 19, Folder 8
    • Financial Records, 1950-55, n.d.Box 19, Folder 9
    • Statements & Cancelled Checks, 1941-44Box 19, Folder 10
    • Statements & Cancelled Checks, 1945-47Box 19, Folder 11
    • Statements & Cancelled Checks, 1948-49Box 19, Folder 12
    • Statements & Cancelled Checks, 1950-51Box 19, Folder 13
    • Statements & Cancelled Checks, 1952-54Box 19, Folder 14
    • Check Stubs, 1941-51Box 19, Folder 15
    • Clippings, 1901-75Box 20, Folder 1
    • Clippings, 1931-82Box 20, Folder 2
    • Scrapbook, 1924-28Box 20, Folder 3
    • Scrapbook 1: Clippings, 1933-34Box 20, Scrapbook 1
    • Scrapbook 2: Clippings, 1934-36Box 20, Scrapbook 2
    • Scrapbook 3: Clippings, 1936-38Box 20, Scrapbook 3
    • Scrapbook 4: Clippings, 1938-39Box 20, Scrapbook 4
    • Scrapbook 5: Clippings, 1940-49Box 20, Scrapbook 5
    • Scrapbook 6: Clippings, 1954-71Box 20, Scrapbook 6
    • Scrapbook 7: Clippings, 1972-76Box 20, Scrapbook 7
  • Addition 2, 1929-1986
      Processor:  Tyler O. Walters; November 15, 1989. Separated materials:  Some slides and photographic prints were transferred to the University Archives photograph collection. Conditions governing access:  None. Acquisition Information:  The University Guild records were donated to the University Archives by Kathleen Roy Cummings, on behalf of the Guild, on May 9, 1988 (accession #88-110). Description of the addition:  The addition to the University Guild records fills three and one-half archival boxes and one drop front box, dating from 1929 to 1986. The records are arranged in five categories: board of directors, officer, and committee reports; financial records; records pertaining to the art collection; general files; and oversized materials. Records in the first three categories contain similar materials found under these headings in the original part of the series. The general files category contains materials identified topically according to the file’s subject matter and are arranged alphabetically by topic. The oversized materials category contains files relating to the art collection, a membership list (1953-1955), and a ledger documenting cash receipts and disbursements (1953-1954). The oversized materials are housed in the drop front box (Box 25).
    • Board of Directors, Officer, & Committee Reports
      • General, 1980-1985Box 21, Folder 1
      • Art, 1948-1954Box 21, Folder 2
      • Art Seminar, 1949Box 21, Folder 3
      • Board of Directors – Minutes & Membership Recommendations, 1978-1982Box 21, Folder 4
      • Board of Directors – Minutes & Committee Reports (Secretary’s Book), 1984-1986Box 21, Folder 5
      • Curator’s Notes, 1929-1931Box 21, Folder 6
      • Curator, 1948-1956, 1969-1970Box 21, Folder 7
      • Membership, 1948Box 21, Folder 8
      • Printing, 1953-1954Box 21, Folder 9
      • Program, 1953-1954Box 21, Folder 10
      • Publicity, 1949, 1952Box 21, Folder 11
      • Rooms, 1948-1954Box 21, Folder 12
      • Scholarship, 1951-1955Box 21, Folder 13
      • Table Arrangements, 1952-1953Box 21, Folder 14
      • Tea, 1953-1954Box 21, Folder 15
      • Town & Gown, 1948-1949Box 21, Folder 16
      • Treasurer, 1950-1954Box 21, Folder 17
      • Treasurer (Reports & Correspondence), 1948-1956Box 22, Folder 1
    • Financial Records
      • Check Ledger, 1942-1945Box 22, Folder 2
      • Check Ledger, 1945-1948Box 22, Folder 3
      • Check Ledger, 1948-1952Box 22, Folder 4
      • Check Ledger, 1950-1951Box 22, Folder 5
      • Receipts/ Disbursements, 1949-1956Box 22, Folder 6
      • Taxes, 1950-1953Box 22, Folder 7
    • Art Collection
      • Appraisals, 1950-1967Box 22, Folder 8
      • Appraisals & Inventories, 1964-1972Box 22, Folder 9
      • Art Fund, 1929-1952Box 23, Folder 1
      • Bequests, 1967Box 23, Folder 2
      • Catalog, 1929-1931(?)Box 23, Folder 3
      • Catalog, 1945(?),1947Box 23, Folder 4
      • Correspondence, 1955-1956Box 23, Folder 5
      • Display Case Layouts, 1954Box 23, Folder 6
      • Donors, n.d.Box 23, Folder 7
      • Exhibits, ca. 1943-1945Box 23, Folder 8
      • History, 1941Box 23, Folder 9
      • Identification Tags, n.d.Box 23, Folder 10
      • Inventories, n.d.Box 23, Folder 11
      • Inventories #1-99, n.d.Box 23, Folder 12
      • Inventories #100-299, n.d.Box 23, Folder 13
      • Inventories #300-499, n.d.Box 23, Folder 14
      • Inventory of collection in storage, 1973Box 23, Folder 15
      • Loans & Acquisition, 1929-1950Box 24, Folder 1
      • Quilts, n.d.Box 24, Folder 2
      • Silver, 1960-1964Box 24, Folder 3
    • General Files
      • Calendars, 1960-1981Box 24, Folder 4
      • Clippings, 1957Box 24, Folder 5
      • Insurance, 1950, 1955Box 24, Folder 6
      • Miscellaneous, ca. 1950sBox 24, Folder 7
      • Municipal Art League, 1949Box 24, Folder 8
      • Postage, 1948-1953Box 24, Folder 9
      • Programs, 1940-1967Box 24, Folder 10
      • Register of Guest Performers, 1929-1970Box 24, Folder 11
      • “We Move In”, 1941Box 24, Folder 12
    • Oversized Materials
      • Art Collection Labels, n.d.Box 25, Folder 1
      • Membership List, 1953-1955Box 25, Folder 2
      • Cash receipts/ Disbursements, 1953-1954Box 25, Folder 3
  • Addition 3, 1949-1990
      Processor:  Timothy J. Waltz; February 14, 1990. Separated materials:  None. Conditions governing access:  None. Acquisition Information:  The University Guild records were donated to the University Archives by Betty Jana Highfield on February 6, 1990 (accession #90-14). Description of the addition:  This addition to the University Guild records fills five archival boxes, dating from 1949 to 1990. The records are arranged in four categories: board of directors, officer, and committee reports; financial records; records pertaining to the art collection; and general files. Records in the first three categories contain similar materials found under these headings in the original part of the series. The general files category contains materials identified topically according to the files subject matter and are arranged alphabetically by topic.
    • Board of Directors, Officer, & Committee Reports
      • General, 1976-1985Box 26, Folder 1
      • Art Seminar, 1984-1987Box 26, Folder 2
      • Board of Directors – Membership, 1983-1990Box 26, Folder 3
      • Board of Directors – Minutes, 1982-1989Box 26, Folder 4
      • Luncheon Committee, 1949-1962Box 26, Folder 5
      • Luncheon Committee, 1973-1974Box 26, Folder 6
      • Luncheon Committee, 1975-1976Box 26, Folder 7
      • Luncheon Committee, 1977-1980Box 26, Folder 8
      • Luncheon Committee, 1981-1982Box 26, Folder 9
      • Luncheon Committee, 1983-1984Box 26, Folder 10
      • Membership, 1984Box 26, Folder 11
      • President’s Annual Reports, 1983-1986Box 26, Folder 12
      • Program Committee, 1981-1982Box 26, Folder 13
      • Student Relations Committee, 1980-1989Box 26, Folder 14
    • Financial Records
      • General, 1983-1985Box 26, Folder 15
      • Cancelled Checks, 1980-1981Box 26, Folder 16
      • Cancelled Checks, 1981-1982Box 26, Folder 17
      • Cancelled Checks, 1982-1983Box 27, Folder 1
      • Cancelled Checks, 1983-1984Box 27, Folder 2
      • Cancelled Checks, 1984-1985Box 27, Folder 3
      • Cancelled Checks, 1985-1986Box 27, Folder 4
      • Cancelled Checks, 1986-1987Box 28, Folder 1
      • Check Stubs, 1964-1978Box 28, Folder 2
      • Check Ledger, 1978-1981Box 28, Folder 3
      • Check Ledger, 1981-1983Box 28, Folder 4
      • Check Ledger, 1983-1986Box 28, Folder 5
      • Financial Statements, 1970-1977Box 28, Folder 6
      • Financial Statements, 1978-1979Box 29, Folder 1
      • Financial Statements, 1980-1987Box 29, Folder 2
      • Financial Statements, Miscellaneous, 1983Box 29, Folder 3
      • Insurance, 1953-1984Box 29, Folder 4
      • Insurance, Art Collection, 1975-1985Box 29, Folder 5
      • Investments, 1975-1983Box 29, Folder 6
      • Membership Dues Forms, A-E, 1987Box 29, Folder 7
      • Membership Dues Forms, F-K, 1987Box 29, Folder 8
      • Membership Dues Forms, L-Q, 1987Box 29, Folder 9
      • Membership Dues Forms, R-Z, 1987Box 29, Folder 10
      • Membership Dues Forms, Miscellaneous, 1987Box 29, Folder 11
      • Post Office, 1979-1983Box 29, Folder 12
      • Receipts, 1978-1979Box 29, Folder 13
      • Receipts, 1981-1982Box 29, Folder 14
      • Receipts, 1983-1984Box 30, Folder 1
      • Receipts, 1984-1985Box 30, Folder 2
      • Receipts, 1986-1987Box 30, Folder 3
      • Safe Deposit Box, 1983-1984Box 30, Folder 4
      • Savings Account Statements, 1978-1984Box 30, Folder 5
      • State National Bank, 1983Box 30, Folder 6
      • Treasurer’s Reports, 1975-1984Box 30, Folder 7
      • Treasurer’s Reports, 1983-1990Box 30, Folder 8
    • Art Collection
      • Appraisal, 1957-1990Box 30, Folder 9
      • Appraisal, Bateman Silver, 1983Box 30, Folder 10
      • Inventory and Appraisals, 1962-1967Box 30, Folder 11
      • Inventory, 1987Box 30, Folder 12
      • Inventory, Bell Collection, n.d.Box 30, Folder 13
    • General Files
      • By-Laws, 1987Box 30, Folder 14
      • Correspondence, 1963-1983Box 30, Folder 15
      • Correspondence, Northwestern University, 1977-1985Box 30, Folder 16
      • “History of the University Guild”, 1983-1984Box 30, Folder 17
      • News Clippings, 1987-1988Box 30, Folder 18
  • Addition 4, 1893-1994
      Processor:  Teresa G. Yoder; November 24, 1998 Separated materials:  One cubic foot of duplicate and extraneous material was discarded. Photographic prints were transferred to the University Archives photograph collection, and one cassette tape was transferred to the University Archives sound recording collection. Conditions governing access:  None. Acquisition Information:  The addition is made up of four separate accessions. Mary Ann Swanson donated records on August 9, 1996 (Accession #96-125). Marguerite Cassell donated records on January 28, 1993 (Accession #93-22). Additional donations were received on April 17, 1991, as Accession #91-65 and on October 3, 1991, as Accession #91-180. Description of the addition:  This addition to the Records of the University Guild fills three archival boxes and one drop front box and spans the years 1893 to 1994, with the bulk of the records dating between 1984 and 1994. The records are arranged in 11 categories: historical materials; correspondence; executive board; general meetings; officer and committee reports; financial records; publicity (press releases and clippings); publications; the art collection; and a ledger. The folder dates reflect the span dates of materials and do not necessarily indicate a complete set. The categories and arrangement closely follow the record headings and arrangement of the original series and contain similar items. Materials are arranged in chronological order. The ledger in Box 34 documents cash receipts and disbursements (1978-1991). Of particular interest is the material regarding the Doulton Vase (Box 33, folder 9). The six foot, three inch Doulton Vase was purchased by the University Guild in 1893 at the Columbian Exposition. The vase is housed in the University Guild room in Scott Hall. The folder includes correspondence, reports, articles, and news clippings about the vase.
    • Historical Materials
      • Historical Materials, General, n.d.Box 31, Folder 1
      • Historical: Centennial Reports and Information, 1985-1993Box 31, Folder 2
      • Correspondence, 1973-1993Box 31, Folder 3
      • Correspondence: Scott Hall, 1940-1985Box 31, Folder 4
    • Executive Board
      • Membership Forms, 1990Box 31, Folder 5
      • Membership Lists, 1979-1991Box 31, Folder 6
      • Membership Recommendations, 1974-1985Box 31, Folder 7
      • Agendas, 1984-1992Box 31, Folder 8
      • Minutes, 1981-1993Box 31, Folder 9
      • Members of Board of Directors, 1972-1994Box 31, Folder 10
    • General Meetings
      • Introduction to University Guild Meetings, 1980-1984Box 31, Folder 11
      • University Guild Calendars, 1982-1993Box 31, Folder 12
      • Joint Meeting, Guild & Woman’s Club of Evanston, 1976-1990Box 31, Folder 13
    • Officer and Committee Reports
      • Archives Committee Reports, 1980-1993Box 31, Folder 14
      • Art Committee Reports, 1972-1973Box 31, Folder 15
      • Art Seminar Committee Reports, 1986-1994Box 31, Folder 16
      • Assistant Corresponding Secretary Reports, 1981-1991Box 31, Folder 17
      • Corresponding Secretary Reports, 1975-1994Box 31, Folder 18
      • Curator’s Committee Reports, 1980-1994Box 31, Folder 19
      • Door Admission Committee Reports, 1980-1993Box 31, Folder 20
      • Gift Receipts, 1981-1984Box 32, Folder 1
      • U. Guild Room and Parking Committee Reports, 1981-1994Box 32, Folder 2
      • Hospitality Committee Reports, 1971-1994Box 32, Folder 3
      • Luncheon Programs Committee Reports, 1981-1994Box 32, Folder 4
      • Membership Committee Reports, 1980-1993Box 32, Folder 5
      • Nomination Committee Reports, 1981-1994Box 32, Folder 6
      • President’s Annual Reports, 1972-1989Box 32, Folder 7
      • Printing Committee Reports, 1980-1994Box 32, Folder 8
      • Program Committee Reports, 1975-1987Box 32, Folder 9
      • Publicity Committee Reports, 1978-1994Box 32, Folder 10
      • Recording Secretary Reports, 1980, 1986Box 32, Folder 11
      • Revision Committee Reports, 1980-1994Box 32, Folder 12
      • Student Relations Committee Reports, 1951-1993Box 32, Folder 13
      • Table Arrangement Committee Reports, 1980-1994Box 32, Folder 14
      • Tea Committee Reports, 1970-1994Box 32, Folder 15
      • Ticket Committee Reports, 1981-1994Box 32, Folder 16
      • Treasurer's Reports, 1980-1994Box 32, Folder 17
      • Vice-President (First) Annual Reports, 1981-1990Box 32, Folder 18
      • Vice-President (Third) Annual Reports, 1994Box 32, Folder 19
    • Financial Records
      • Treasurer’s Reports, 1965-1980Box 32, Folder 20
      • Treasurer’s Reports, 1981-1994Box 32, Folder 21
      • Insurance and Appraisals, 1961-1987Box 33, Folder 1
    • Publicity
      • University Guild Press Releases, 1957-1990Box 33, Folder 2
      • University Guild Meetings News Clippings, 1978-1987Box 33, Folder 3
      • Student Scholarship Press Releases, 1979-1990Box 33, Folder 4
      • Student Scholarship News Clippings, 1978-1981Box 33, Folder 5
    • Publications
      • University Guild Newsletter, Winter 1994Box 33, Folder 6
      • University Guild Yearbooks, 1981-1994Box 33, Folder 7
    • Art Collection
      • Art Collection, 1947-1990Box 33, Folder 8
      • Doulton Vase, 1893-1993Box 33, Folder 9
    • Ledger
      • Cash Receipts/ Disbursements, 1977-1991Box 34, Folder 1
  • Addition 5, 1969-2004
      Processor:  Francine Keyes, April 2005; Leon Hilton, August 2005. Separated materials:  A few duplicate items were discarded. Annual directories of University Guild members were added to the University Archives’ Serials Collection (Call #00/00/26). Canceled checks and bank statements were separated and returned to Nancy Allred. Conditions governing access:  None. Acquisition Information:  These additions to the Records of the University Guild were donated to the University Archives by Nancy Allred as follows: Accession #04-154, November 1, 2004; #05-20, March 30, 2005, and #05-81, August 16, 2005. Description of the addition:  The addition fills one archival box and one card file box and spans the dates 1969-2004, with the bulk of the material dating from 1994-2002. The addition is arranged in five subseries: general files, Board of Directors, officer and committee reports, financial records and membership cards. General files include annual reports, annual meeting programs, and a few newspaper clippings. Board of Directors files consist of meeting minutes and board rosters. Officer and committee reports are arranged alphabetically and are mostly annual reports of the various committees and officers. Financial records are alphabetically by subject and chronologically within each folder. Membership cards, housed in two card file boxes, span the dates from 1998 to 2000, and include cards for new members, resigned members, deceased members and members dropped for non-payment of dues.
    • General
      • Annual Meeting and Luncheon programs, 1991-2004Box 35, Folder 1
      • Annual Report of the University Guild – State of Illinois, 1989, 1991, 1996, 1998, 2000-2002Box 35, Folder 2
      • Clippings, 1992, 1997, 1999Box 35, Folder 3
      • Member’s Exhibit, 2000Box 35, Folder 4
      • Membership Books, 1995-2004Box 35, Folder 5
    • Board of Directors
      • Board Members, 1987-1988, 1998-2004Box 35
      • Board Meeting Minutes, 1991-1992, 1994-2002Box 35
      • Business Meeting Minutes, 1995-2002Box 35
      • Report of the Board, 1993-1994Box 35
    • President’s Records
      • Mary Ann Swanson President’s File, 1990-1994Box 35, Folder 10
      • Ruth Hanna President’s File, 1994-1995Box 35, Folder 11
      • Invocations, 1988-2000Box 35, Folder 12
      • President’s Files, 1974-1987Box 35, Folder 13
    • Officer and Committee Reports
      • Archives Committee, 1996-2000, n.d.Box 35, Folder 14
      • Art Committee, 1991-1998Box 35, Folder 15
      • Bylaws Committee, 1996-1999Box 35, Folder 16
      • Cloak Room & Parking Committee, 1995-1999Box 35, Folder 17
      • Corresponding Secretary, 1969-1972, 1978-2003Box 35, Folder 18
      • Curators Committee, 1998-1999Box 35, Folder 19
      • Door Admissions Committee, 2001-2004Box 35, Folder 20
      • Finance Committee, 1996-1999Box 35, Folder 21
      • First Vice President’s report, 1999Box 35, Folder 22
      • Hospitality Committee, 1995-2001Box 36, Folder 1
      • Luncheon Committee, 1987, 1999Box 36, Folder 2
      • Membership Committee Annual Report, 1997-2004Box 36, Folder 3
      • Membership Committee / Nominations Committee, 1998-2004Box 36, Folder 4
      • Printing Committee, 1992-2002Box 36, Folder 5
      • Program Committee, 1988-1998Box 36, Folder 6
      • Publicity Committee, 1995-2002Box 36, Folder 7
      • Recording Secretary, 1989-1992Box 36, Folder 8
      • Student Relations Committee / Scholarship Committee, 1990-2004Box 36, Folder 9
      • Table Arrangements, 1998Box 36, Folder 10
      • Tea Committee, 1987-1997Box 36, Folder 11
      • Ticket Committee, 1998-2001Box 36, Folder 12
    • Financial Records
      • Budget, 1995-2004Box 36, Folder 13
      • Financial statements, 1997-2000Box 36, Folder 14
      • Treasurer’s reports, 1996-2003Box 36, Folder 15
      • University Guild Collection - Value, 1990Box 36, Folder 16
    • Membership cards ca., ca. 1960-2000
  • File Index, 1966Box 1, Folder 1