The volume is divided into four sections: Evanston-Vocational, NU Buildings, Medical, and Evanston-Collegiate. Each section is arranged by account numbers. Each section begins with account #1, which might cause some confusion in using the records.
The account headings fall into five categories for the first three sections: administration, subsistence (board), quarters (room), instruction, and construction. The Evanston-Collegiate section contains the additional headings: quartermaster, Y.M.C.A. and Canteen, athletic equipment, and storeroom and warehouse.
Under each heading are individual sheets for accounts. Accounts were created for items such as food purchases, building repairs, salaries, and construction materials. Entries on the sheets are made chronologically in charge (for credit transactions) and debit (for cash transactions) columns. The accounts are not balanced so apparently some other record must have been kept containing information on the settlement of accounts. The entries have posting numbers but they do not correspond to other financial records held by the Archives.