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Investment Department Records

 Collection
Identifier: 7/1/15

  • Staff Only
The first thirty boxes of this thirty-eight box series hold the Investment Department Records for Northwestern University. These records are divided into four general categories: Yearly Investment Portfolios, Monthly Investment Portfolios, Changes in the Investment Portfolios, and Gift Memos.

The Yearly Investment Portfolios are included for the years 1927-1929, 1938-1940, 1942-1943, 1945-1952, 1963, 1967, and 1969. These reports typically include a bond portfolio, a classified list of investments, a real estate and mortgage portfolio, a listing of the investments in bonds and stocks, and a listing of sales contracts. Reconciliation Statements and Annual Investment Portfolios are included in the Yearly Investment Portfolios for 1953-1955.

Monthly Investment Portfolios are included for the years 1958-1994. These reports were bounded together with the most recent report in the front of the binder. Therefore, for each year the months are arranged backwards from December to January. For 1958-1964, the reports include the following listings: Fixed Return, Variable Income Return, Cash, US Government Issues, Corporate Bonds (public utilities, railway equipment, industrials), General Funds, Endowment Funds, Canadian Issues, Preferred Stocks, and Shares.

From 1965 to 1992 the Monthly Investment Portfolios are arranged in the following categories: Long Term Merged Pool 750, Life Income Merged Pool 753, Short Term Pool 850, Separately Invested Funds, and General Funds. In 1970 a new pool (754) was added, and in 1971 it was labeled the Capital Growth Pool 754. In 1978, Capital Growth Pool 754 was canceled. Until 1984 the monthly reports followed the same format, however, in August 1985 a new system was introduced. Thus for August 1985 there are two reports, one using the old system and one with the new system. In 1988 an Intermediate Term Merged Pool was added with the title, Fixed Income 853 Bonds.

For 1993, the Monthly Investment Portfolios are arranged in the following categories: Long Term Balanced Pool 750, Short Term Money Market Pool 850, Intermediate Term Bond Pool 853, Life Income Bond Pool 753, Separately Invested Funds, and General Funds. Monthly reports for 1994 are only included for June thru January. These reports are categorized as follows: Investment Assets Charts: Total Market Value and Asset Allocation over 12 months, Investment Assets Portfolio Summary by Pool, Investment Assets Portfolio Summary by Asset Class, Merged Pool Portfolio Summaries and Appraisals for: 750- Long Term Balanced, 850- Short Term Money Market, 853- Intermediate Term Bond, 753- Life Income Bond Pool, and Portfolio Summaries and Appraisals for Separately Invested Funds (combined) and General Funds Working Capital.

Changes in the Investment Portfolio from 1965-1988 were bound together in Memo Books. These books include a numerical checking sheet, and the memos are arranged numerically and chronologically with the most recent date in the front of the folder.

Gift Memos from 1969-1989 were also bound in Memo Books. These memos are arranged numerically and chronologically with the most recent date in the front of the folder, and include a numerical checking sheet. Each Gift Memo is dated, signed, and has a memo number beginning with the letter ā€˜Gā€™. The memo includes the following information: name and address of donor, date of gift, description of gift, date of record, market price, which fund the gift is intended for, instructions and attachments for the Budget Office Gift Records, Investment Department's instructions to Accounting Department for recording asset, the book value, the income dates, and the date the gift was reported at the Investment Committee meeting.

This series also includes a Quarterly Investment Portfolios from the Office of the Associate Vice President for 1986 (box 19, folder 4), and a Portfolio Appraisal of the Northwestern University Investment Assets for February, 1996 (box 31, folder 1).

Dates

  • 1927-1996

Creator

Conditions Governing Access

This collection is stored off-site and requires 48 hours advance notice for retrieval. Please contact us at archives@northwestern.edu or 847-491-3136 to schedule an appointment to view the collection.

Extent

38.00 Boxes

Abstract

The first thirty boxes of this thirty-eight box series hold the Investment Department Records for Northwestern University. These records are divided into four general categories: Yearly Investment Portfolios, Monthly Investment Portfolios, Changes in the Investment Portfolios, and Gift Memos.
The Yearly Investment Portfolios are included for the years 1927-1929, 1938-1940, 1942-1943, 1945-1952, 1963, 1967, and 1969. These reports typically include a bond portfolio, a classified list of investments, a real estate and mortgage portfolio, a listing of the investments in bonds and stocks, and a listing of sales contracts. Reconciliation Statements and Annual Investment Portfolios are included in the Yearly Investment Portfolios for 1953-1955.
Monthly Investment Portfolios are included for the years 1958-1994. These reports were bounded together with the most recent report in the front of the binder. Therefore, for each year the months are arranged backwards from December to January. For 1958-1964, the reports include the following listings: Fixed Return, Variable Income Return, Cash, US Government Issues, Corporate Bonds (public utilities, railway equipment, industrials), General Funds, Endowment Funds, Canadian Issues, Preferred Stocks, and Shares.

Method of Acquisition

These records were transferred to the University Archives by Virginia Robbins on May 28, 1996 as accession number 96-81. Two linear inches from the University Archives General files, accession 88-37, were integrated into these records.

Separated Materials

Five cubic feet of Investment Committee meeting minutes and supplementary documents were processed separately as an addition to series 1/1/3. Two linear inches of duplicate materials were discarded.

Processing Information

Rachel Erlich, June 1996
Title
Guide to the Investment Department Records
Author
Rachel Erlich
Date
01/06/1996
Description rules
Describing Archives: A Content Standard

Repository Details

Part of the Northwestern University Archives Repository

Contact:
Deering Library, Room 110
1970 Campus Dr.
Evanston IL 60208-2300 US
847-491-3354