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Northwestern University Settlement Association Records Financial Records

 Collection
Identifier: 41/4
This series contains the financial records of the Northwestern University Settlement. The records fill twenty-eight boxes and span the years from 1918 to 1971. A run of ledgers forms the bulk of the series. These typically feature information organized into the following categories: trial balance, bank statements, cash received, income, expense, journal, check records, voucher registers, assets, liabilities, and accounts payable. The ledgers are arranged in chronological order.

Brief trial balance records document monthly or bimonthly totals of money spent and received in various areas such as buildings and repairs, endowment funds, and special purpose funds. Amounts are organized and arranged by account name and category of receipt or expenditure. The information found in trial balance records is used to prepare balance sheets.

Bank statements note monthly bank activity including withdrawals, deposits, and checks outstanding. These statements are arranged chronologically.

Cash received is a daily chronological account of money received and includes a description of the payment and its amount.

The income and expense categories record funds received or expended for such purposes as dues, donations, camp fees, salaries, conferences, supplies, and other regular activities of the Settlement. The records are categorized according to these purposes and are arranged thereafter in chronological order.

The journal documents monthly Endowment and Special Purpose fund activity; information is recorded by fund within each monthly listing.

Check records and voucher registers are two records which note the same monthly transactions and display the same information including check amount, check number, voucher number, and a description of the transaction. Check records are organized sequentially by check number, while voucher registers are arranged sequentially by voucher number.

Information relating to assets is arranged monthly within subject groups or according to established fund areas. Pertinent records detail monthly totals for petty cash and accounts receivable.

Liabilities are recorded monthly according to subject categories; various funds and accounts payable are totaled monthly.

Accounts payable features an alphabetical record of all individuals and organizations having dealings with the Settlement within a given year. Each transaction record notes an amount and, occasionally, a pertinent description.

Funds are listed individually by name in alphabetical order. Most prominent among these are the Endowment Fund, New Building Fund, Repairs Fund, and Special Purposes Fund. Under each fund is noted debit and credit purposes, amounts, and transaction descriptions.

Monthly income and expense records account for totals in different areas such as dues, camp, gifts and trusts, conferences, supplies, transportation, and other administrative financial transactions.

Another run of ledgers document the financial affairs of the Settlement's Resident's Club. These ledgers are arranged chronologically and, with some gaps, span the period 1928-1952. Each features a dated record of debits and credits owed by or payable to individual or institutional members of the club. Transactions are keyed sometimes to Settlement voucher and journal entry records.

Finally, a few oversize and characteristically terse general ledgers from the period 1918-1919 along with a Settlement payroll book, 1950-1951, complete the series.

Addition, Box 29

This addition to the Northwestern University Settlement Financial Records fills one archival box and spans the dates 1934 to 1985. A run of ledgers forms the series, the majority of which are for the Neighborhood Guild. These typically feature information organized into the following categories: trial balance, bank statements, cash received, income, expense, journal, check records, voucher registers, assets, liabilities and accounts payable. The ledgers are arranged in a rough chronological order.

The last two folders consist of the Residents Club financial ledgers from 1955-1956 and 1966. These are also arranged in a rough chronological order.

Dates

  • 1918-1971

Creator

Conditions Governing Access

Boxes 1-27 and 29 of this collection are stored off-site and require 48 hours advance notice for retrieval. Please contact us at archives@northwestern.edu or 847-491-3136 to schedule an appointment to view the collection.

The series may be used only with permission of the University Archivist.

Extent

29.00 Boxes

Abstract

The Northwestern University Settlement Association was founded in 1891 by a group of administrators and faculty from Northwestern University in order to provide social services, educational programs, referrals, and emergency relief to a poor immigrant neighborhood on Chicago’s near northwest side. This series contains the financial records of the Northwestern University Settlement. The records fill twenty-eight boxes and span the years from 1918 to 1971. A run of ledgers forms the bulk of the series.

Arrangement Note

This series contains the financial records of the Northwestern University Settlement. The records fill twenty-eight boxes and span the years from 1918 to 1971. A run of ledgers forms the bulk of the series. These typically feature information organized into the following categories: trial balance, bank statements, cash received, income, expense, journal, check records, voucher registers, assets, liabilities, and accounts payable. The ledgers are arranged in chronological order.

Method of Acquisition

The Northwestern University Settlement donated these records to the University Archives on October 15, 1990 and February 1, 1991 (Accession #91-51).

Related Materials

The records' original arrangement, in alphabetical order by subject, was retained, but several large, coherent categories were separated from the General Administrative Files, organized separately, and assigned their own series numbers.

The following is a list of each separated series. Listed is the corresponding Series Number, Title, Dates, and Volume for each separation

41/1; General Administrative Files; 1891-1995; 76 boxes

41/2; Case Files; 1908-1976; 91 boxes

41/3; Delinquent Boys Case Files; 1929-31, 1938-9; 7 boxes

41/4; Financial Records; 1918-1971; 29 boxes

41/5; Clubs and Classes Attendance and Registration Cards; 1936-1953; 25 boxes

41/6; Photographs; 1890-1991; 8 boxes

41/7; Scrapbooks; 1892-1984; 20 boxes

41/8; Evanston Woman’s Board; 1911-1990; 7 boxes

41/9; North Shore Junior Board; 1937-1992; 14 boxes

41/10; Lenora E. Clark Diary; 1906-1910; 1 box

41/11; Food Client Records; 1985-1986; 3 boxes

Processing Information

Timothy J. Waltz; March 21, 1991.
Title
Guide to the Northwestern University Settlement Association Records Financial Records
Author
Timothy J. Waltz
Date
09/03/1992
Description rules
Describing Archives: A Content Standard

Repository Details

Part of the Northwestern University Archives Repository

Contact:
Deering Library, Room 110
1970 Campus Dr.
Evanston IL 60208-2300 US
847-491-3354