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Student Aid Ledgers

 Collection
Identifier: 7/1/9
This series consists of seventeen volumes of student aid records; one for each academic year from 1933/34 to 1949/50. The first fifteen volumes are bound and the last two are post bound. The information entered on each page is essentially the same for all volumes, although the arrangement of the volumes varies. At the head of each page is the name of the aid source and the assigned university account number. The name and school of each individual receiving aid from a particular source was entered. The amount awarded or loaned for each term was also entered, as was the total for the year. As disbursements were made they were subtracted from the total funds, thus forming a running total of available funds from each aid source. The amount awarded or loaned to each student was entered under the school or college in which the student was enrolled. It is thus possible to determine the amount of funds awarded to students in any given school or college, as well as the total funds awarded to individual students. Some funds were restricted to students in a given discipline, such as music, and in those cases other schools and colleges are not listed.

The Student Aid Ledger for 1933/34 is divided into separate sections for scholarships and loans. The sources of aid in the scholarship section are categorized as scholarships, prizes, fellowships, and rebates. Each source is also identified as endowed, gift, or appropriated. The loan section has foundation, long term, and short term subsections. Loans are also designated as endowed, gift, or appropriated. The 1933/34 Ledger has tab guides indicating the various subsections but no index.

The Student Aid Ledgers for 1934/35 through 1936/37 are divided into scholarship and loan sections. Each section has an index arranged alphabetically by the name of the aid source. The index includes the account number of the aid source and any restrictions as to who may receive the funds. Within each section the aid sources are arranged by account numbers. Loans are designated as either long term or short term (to be repaid within the academic year). The 1935/36 Ledger also includes financial aid records for the 1935 summer session.

The 1937/38 to 1947/48 Student Aid Ledgers have accounts arranged alpabetically by the name of the aid source. The volumes are not indexed. Each volume is divided into scholarship and loan sections.

The post bound ledgers for academic years 1948/49 and 1949/50 are indexed alphabetically by the name of the aid source. Loans and scholarships are interspersed in these volumes. The division into seperate loan and scholarship sections likely came when the sheets were bound. These volumes do not tabulate the funds disbursed according to schools or colleges enrolled in by the recipients. Rather they record only term and yearly totals for individuals.

The Student Aid Ledgers contain useful and comprehensive information on Northwestern's financial aid program over a seventeen year period. There is, however, little information on how a particular aid source, such as a fellowship, came into being. There is also no information on the size or terms of gifts or endowments that established a given loan or award, other than the funds available for disbursement in any given year. These volumes provide information on the sources of aid rather than the recipients. It would be difficult to discover with certainty all the sources of aid that any one student might receive. There are also no indexes to individual recipients.

The Student Aid Ledger series may be used profitably with series 7/1/6, Northwestern University Loan Accounts with the Board of Education of the Methodist Episcopal Church. The Student Aid Ledger series is also augmented by series 53/6, Endowment Ledger, that details the creation of various university aid sources.

Dates

  • 1933-1950

Creator

Conditions Governing Access

None.

Extent

17.00 Volumes

Abstract

This series consists of seventeen volumes of student aid records; one for each academic year from 1933/34 to 1949/50. The first fifteen volumes are bound and the last two are post bound. The information entered on each page is essentially the same for all volumes, although the arrangement of the volumes varies. At the head of each page is the name of the aid source and the assigned university account number. The name and school of each individual receiving aid from a particular source was entered. The amount awarded or loaned for each term was also entered, as was the total for the year. As disbursements were made they were subtracted from the total funds, thus forming a running total of available funds from each aid source. The amount awarded or loaned to each student was entered under the school or college in which the student was enrolled. It is thus possible to determine the amount of funds awarded to students in any given school or college, as well as the total funds awarded to individual students. Some funds were restricted to students in a given discipline, such as music, and in those cases other schools and colleges are not listed.
The Student Aid Ledger for 1933/34 is divided into seperate sections for scholarships and loans. The sources of aid in the scholarship section are categorized as scholarships, prizes, fellowships, and rebates. Each source is also identified as endowed, gift, or appropriated. The loan section has foundation, long term, and short term subsections. Loans are also designated as endowed, gift, or appropriated. The 1933/34 Ledger has tab guides indicating the various subsections but no index.

Method of Acquisition

These volumes were transferred to the Northwestern University Archives on May 15, 1980 by Ed Dublin/University Business Office as part of Accession #80-74.

Processing Information

Thomas J. Dorst, April, 1981.
Title
Guide to the Student Aid Ledgers
Author
Thomas J. Dorst
Date
01/04/1981
Description rules
Describing Archives: A Content Standard

Repository Details

Part of the Northwestern University Archives Repository

Contact:
Deering Library, Level 3
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